Stall Holder Terms and Conditions for Muslim Wedding Expo 2025
Please note, this section is applicable to the Muslim Wedding Expo events only. For the General Terms of Use, Terms of Business, Terms of Engagement and Privacy Policies, please see the relevant sections of the website. Where specific policies or terms apply, this will be highlighted on those particular project pages, projects guidelines and specific material for that campaign.
The Muslim Wedding Expo has been thoughtfully organised by An Nisa Events CIC, with the generous support of the Kashmir Welfare Foundation (a registered UK charity), to create a platform that connects consumers with wedding-related businesses. Our primary objective is to bring value to both vendors and attendees while contributing to a charitable cause.
It is important to note that this event has been arranged solely for charitable purposes, and neither Kashmir Welfare Foundation nor An Nisa Events gains any direct financial benefit from selling stall spaces to vendors. All income generated from stallholder fees is allocated towards covering the costs of the venue and marketing efforts only.
The organisers have selected a premium venue based in Derby for this event. Tables, chairs and décor will be provided around the venue. The venue will also showcase their services with table décor, stage décor, catering and other aspects of their wedding related services.
Key Details and Terms
1. Event Purpose:
o This event is designed to foster connections between wedding vendors and potential clients, with an overarching goal of supporting charitable endeavours. Whilst Kashmir Welfare Foundation, the charity involved, will not benefit from the incoming payments from stall holders, it will hold a stall and sell items that will help achieve its charitable objectives in Kashmir.
o Any proceeds from the event bookings will strictly go towards covering operational costs, as this is a non-profit initiative.
2. Stallholder Limit:
o To maintain quality and provide ample space for interaction, we will limit the number of stalls to 20 vendors. This decision is based on the capacity of the venue and our commitment to providing a comfortable and organised experience for all attendees.
3. Service Transparency:
o To ensure variety and fairness, no more than two businesses offering the same type of service will be permitted to participate.
o Stallholders must clearly outline the products or services they intend to provide at the time of booking. Any changes to this must be approved by the organisers in advance.
4. Turnout Disclaimer:
o While we will make every effort to promote and market the event effectively, we cannot guarantee a specific turnout. Although we can provide transparent information about the number of tickets booked for the event, the actual attendance on the day may vary from expectations.
o As this is the first event of its kind, we are transparent about the fact that attendance levels are unpredictable.
5. Insurance Requirements:
o All stallholders are required to hold their own insurance policies, including but not limited to Public Liability Insurance, to protect against any risks associated with their participation.
o Insurance policies should be provided on request. These may or may not be checked prior to event.
o Kashmir Welfare Foundation and the venue will have their own separate Public Liability Insurance to cover communal areas of the event.
6. Payment and Allocation:
o Stall fees are calculated based on the estimated costs of hosting the event, including venue rental, marketing, and operational expenses.
o Payments for stalls must be made in full to confirm your booking. Refunds will not be provided unless the event is cancelled by the organisers.
o Stall locations within the venue will be allocated by the organisers and communicated 48 hours prior to event. Set up and pack up is as per this policy, however, you will get a reminder closer to the event time.
7. Event Setup and Operation:
o Stallholders are responsible for setting up and dismantling their stalls within the designated time slots:
Set Up: From 10:30 AM on the event day.
Event Timing: 12:00 PM to 5:00 PM.
Pack Up: By 6:00 PM.
o Stallholders must bring all necessary equipment, including extension cords or display materials, as these will not be provided unless otherwise agreed.
o Stall holders will be liable for any damages caused to the venue as a result of setting up, packing up and during the event.
o Please leave all the furniture including tables, chairs and floral displays as they are at the end of the event.
8. Code of Conduct:
o All vendors are expected to act professionally and respectfully toward attendees, other vendors, and event staff.
o Marketing materials and displays must be family-friendly and suitable for an event of this type.
9. Facilities and Amenities:
o Toilets and other essential facilities will be available onsite for the convenience of all participants.
o Limited parking is available at the venue. Additional Pay & Display parking is located nearby.
10. Marketing and Promotion:
o An Nisa Events and Kashmir Welfare Foundation will actively promote the event through various channels, including social media, flyers, and community outreach.
o Stallholders are encouraged to share event details with their networks to maximise exposure and attendance.
11. Liability:
o Kashmir Welfare Foundation, An Nisa Events, and the venue management are not liable for any loss, theft, or damage to vendors’ property during the event.
o Vendors are solely responsible for their own belongings and any incidents that may occur at their stalls.
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Final Notes:
We sincerely appreciate your interest and participation in the Muslim Wedding Expo 2025. This event represents a collective effort to build meaningful connections within the community while supporting a charitable cause. By agreeing to these terms, you are helping to ensure the event’s success and contributing to its positive impact.
Should you have any questions or require further clarification, please feel free to contact us. We look forward to seeing you at the event and wish you a successful and rewarding experience.